In search of: to-do/project/calendar tool

What I’m looking for probably doesn’t exist and is so totally tied to my “personal” workflow that I’ll never find it. I’m hoping that’s not the case but then again if it is, I should probably change my workflow.

There are a few things I’d like to be able to keep track of:

  • Manage projects: I’ve got a bunch of threads going at one time (who doesn’t?). OpenID work, MyStrands projects, my garden, etc. I want a tool that will help me track time-lines for those projects, assign to-dos and manage overall targets/goals.
  • Tight calendar interaction: I have lots of time and lots of different kinds of time. Maybe “downtime” at an airport or in the hotel. I’d like to get a list of ‘easy’ or ‘repetitive’ tasks fed to me so that I can just knock them out. I’d like to preserve my mornings for “thinking” stuff. As I’m working through projects and to-dos I’d like to have this all tightly integrated with my calendar.
  • To-dos: Just a simple list of to-dos for a given day. Ideally these will percolate up from projects as well as give me a really easy way to add new things I need to do. This should also hook into the calendar function (for things that are date related).

On top of all of this, I’d like it to be web-based with the ability to integrate the calendar based events into Google Calendar.

In terms of other features I’d like the following:

  • Web-based
  • Integration with Google Calendar for date related items
  • Ability to tag any item (as well as identify project tags, etc that can span to-dos, etc)
  • Searchable (filed in the ‘duh’ category)

I’m not delusional … I don’t expect to get exactly this. However, I’d love to find something that is close. Right now I’m using Journler with pretty good results but its a desktop application (for the Mac even!) and I’m a little nervous about needing some info that won’t be accessible via the web when I need it. Yeah, I’m that important.

Anybody got any ideas?

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This is the blog of Scott Kveton, digital identity promoter, open source contributor, avid gardener, passionate pizza maker, loving husband and proud father. Read More ...

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Once or twice in my life people have mis-spelled my name (I know, its a shocker) ... you may have seen my lastname appear as any or all of the following:

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    Are there any web-based solutions you have tried and have discovered don’t suit your needs?

    For example, my first thought is recommend Basecamp by 37signals, except I am certain that you are already aware of it. So if you have considered Basecamp (or others) where did they fall short?

    Isn’t this what wives are for?

    Hi Scott,

    I highly recommend you centraldesktop.com. I’ve been using it for two months and it has solved almost all my on-line work aspects: wiki, projects, to-do tasks, calendar, file sharing, and everything in a collaborative enviroment.

    Note: This post is over a year old. You may want to check later in this blog to see if there is new information relevant to your comment.